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Registration of a company in Poland
- Price:2100 EUR
- Term:2-2,5 months
Although Poland has a post-communist past, the jurisdiction has managed to achieve rapid development and establish true European business standards. Today, it rightfully ranks sixth in terms of economic indicators among the EU countries.
16 Free Economic Zones have been created in Poland, there is access to the sea, support is provided at the state level for start-ups and promising areas.
Establishing a company in Poland is suitable for such activities as cross-border trade, E-commerce, logistics, transportation, investment, industry, construction. It is most advantageous to consider this jurisdiction for small and medium-sized businesses, given the tax system and audited reporting requirements.
- identification of the client according to the KYC procedure
- registration procedures
- payment of the registration fee
- translation of documents into Polish
- preparation of a package of corporate documents with notarization
- legal and tax advice
- one courier delivery
Opening a business account for a company in the Payoneer or Emerald24 payment systems is a comprehensive service from our company. This service does not require additional payment, as we strive to ensure the most comfortable start of your company and emphasize the importance of our cooperation. You pay only bank fees in accordance with the requirements of the payment system, and we take full responsibility for communication with the payment system and collection of documents.
Please note that this offer is valid only if the company's activities comply with the specified payment systems (high and ultra-high risk are not included in the list of permitted activities).
- 1Poland does not have the status of an offshore zone, but is a prestigious jurisdiction
- 2No language, cultural, mental barrier
- 3Affordable option to enter the international European market
- 4Opportunity to do business in all European countries
- 5Appointment of resident directors of the company is not required
- 6Simple procedure for obtaining a residence permit in Poland
- 7Small companies are eligible for a reduced corporate tax rate
- 8Retained earnings of a Polish company are not subject to taxation (subject to conditions)
- 9More than 10 free economic zones with tax exemptions operate in Poland
- 10A Ukrainian or other non-resident can register a company in Poland remotely
The Polish tax system has various benefits and rates for businesses. The basic corporate income tax (CIT) rate in the country is 19%, non-residents pay it only on local income, residents – on worldwide income.
For new companies and firms with a turnover of up to 2 000 000 EUR a reduced profit rate of 9% is available. If the firm is related to intellectual property, income from such activities may be taxed at a rate of 5%.
Since 2024, Poland has been implementing a "minimum tax" on profits to ensure fair taxation in cases where companies declare losses and thus do not pay corporate tax at all (since such companies have a zero or negative tax base for calculating corporate tax (CIT). Therefore, the minimum tax applies only to companies with low profitability (less than 2% of turnover) or losses. At the same time, the following are completely exempt from the minimum tax: new companies in the first three years of their operation, small companies with income up to EUR 2 million (they pay CIT 9%), companies undergoing bankruptcy, liquidation or restructuring procedures, as well as financial institutions and other taxpayers (under certain conditions).
- The minimum tax rate is 10% of the tax base, which includes:
- - 1.5% of income (except for capital gains);
- - debt financing costs exceeding 30% of EBITDA;
- - certain expenses for services from related parties.
The deadline for paying the minimum tax is the end of March of the year following the financial year.
Since 2022, Poland has also offered businessmen to use the "Estonian tax system" or Estoński CIT 2.0. Thus, companies that do not distribute profits can use the 0% rate for 4 years. However, if profits are still distributed, effective tax rates apply when switching to the new taxation system: 25% and 15% (for small companies), with the possibility of reducing to 20% and 10%, respectively. When considering this system, it is worth considering that not all companies have the right to use it, there are requirements for shareholders (only individuals), investment in fixed assets, employees (at least 3), etc.
It is also possible to register a company in one of the Free Economic Zones in Poland. This allows you to get a full exemption from income tax. The main conditions for conducting such activities: obtaining a license, investments from 100 000 EUR, creating a workforce of at least 250 people. Most often, companies in the Polish FEZ are profitable to open for export or production activities.
Dividends in Poland - tax exemption is possible when paying dividends between EU resident companies, provided that the recipient has owned at least 10% of the shares of the company paying the dividends for at least two years.
Polish legislation allows you to open a company in such forms as: joint stock company, limited company, limited liability company (LLC or Sp. z o.o.), subsidiary, private enterprise, branch.
Non-residents most often create a business through a limited liability company due to the lack of strict requirements.
- Capital – the minimum amount is set at 5 000 PZL. Formed after the incorporation procedure.
- Shareholder – at least one private or corporate person of any residency.
- Director – at least one private or corporate person of any residency.
- Secretary - the legislator does not require, if desired.
- The register of beneficiaries is public, data on real owners is publicly available.
- Available information - about the name of the company, legal address, amount of authorized capital, shareholder, director, beneficiary.
- Substance requirements - a real local office is required only to obtain a VAT number.
- Legal address - a local address is required.
If you plan to open a company in Poland, you should be aware that all Polish companies are required to submit annual financial statements to the Registrar's Court. In addition, firms that exceed any two of the criteria below for two consecutive years must be audited:
- net income exceeds 6 250 000 EUR/year;
- the value of assets over 3 125 000 EUR;
- more than 50 employees.
To trade with the EU, you will need to obtain a VAT and EORI number. VAT registration is mandatory if the company's annual turnover exceeds 240 000 PZL (approximately 57 000 EUR). Companies that have registered as VAT payers also submit monthly tax returns.
- 3 desired company names
- description of directions of work of the future company
- national and foreign passports of the shareholder and director
- confirmation of the address of registration of the shareholder (for example, a utility bill receipt)
- confirmation of the director's registration address (eg utility bill)
- contact details (telephone and e-mail address) to be entered in the Companies Register
- tax number in Poland (PESEL), if available
- power of attorney for remote company registration